Best Color Printer For Small Business in 2025

As a small business owner, every investment counts. You need tools that not only perform flawlessly but also contribute to your bottom line. When it comes to office equipment, a reliable color printer is non negotiable, handling everything from marketing flyers to client invoices. But in a market crowded with options, how do you choose the right one for right your small business? We've sifted through the noise to bring you a list of the top 5 color printers for small businesses in 2025, helping you find the perfect printer for your needs and budget. We have used some of these printers ourselves and can recommend them personally!

The Epson EcoTank line has been a game changer for small businesses, and the ET-4800 is a standout model. This all-in-one printer does away with traditional ink cartridges, instead using large, refillable ink tanks. This means you can print thousands of pages before needing to refill, dramatically lowering your cost per page. It's a fantastic option for businesses that print a moderate volume of color documents and want to keep running costs to a minimum.

Reviews from around the web:

1. "I am quite happy with my ET-4800 purchase. From wirelessly connecting to my Mac to software installation to adding the ink, it was easy to set up. I feel you can't go wrong with this level of ink capacity. "
   
2. "bought the Epson EcoTank ET-4800 after getting tired of constantly buying overpriced ink cartridges for my old printer. After doing a bit of research, the idea of refillable ink tanks really appealed to me—and I’m honestly glad I made the switch."
   
3. "This printer does have it all. Our HP printer crapped out and we couldn’t fix and truthfully it’s like 10 yrs old and we paid like $75 for it…so we’re a bit surprised when we went online to search for the same conveniences our HP had. We needed 2-sided printing, fax (yes we still do occasionally), scan, auto feed capable, and copy."

For businesses where speed is paramount, the HP Color LaserJet Pro 4301fdw remains a top tier choice for small business owners. As a modern color laser printer, it excels at producing incredibly sharp text and professional quality graphics at high speeds. It's built to handle the demands of a busy workgroup, with robust security features and seamless wireless connectivity. While the upfront cost and toner are an investment, its efficiency and fast output make it a workhorse for any office that can't afford to wait on print jobs.

Reviews from around the web:



1. "Excellent printer, with powerful features and software. Very fast both in grayscale AND color. Must have small business multi-function printer." 
   
2. "I purchased this to replace an older HP multifunction laser printer... This printer has exceeded my expectations so far. Setup was relatively easy... I love the AirPrint functionality, and the speed of the printing is incredible. Also, this printer is astonishingly quiet." 
   
3. "Great purchase! Fast and easy to setup. Great print quality. Colors look smooth." 

Brother has built a reputation for bulletproof reliability, and the MFC-L3780CDW continues that legacy. This digital color all-in-one is another laser powerhouse, delivering pristine, laser quality output consistently. Users frequently praise its straightforward setup, intuitive touchscreen, and surprisingly quiet operation, making it ideal for smaller office environments where noise can be a distraction. For the business owner who values a machine that works flawlessly day in and day out, this Brother printer is a dependable and efficient choice.

Reviews from around the web:

1. "The Brother MFC-L3780CDW is a great choice... It handles everything from basic document printing to scanning and copying with ease, making it ideal for a home office or small business. I'd highly recommend it to anyone looking for professional-quality printing and convenience."
   
2. "If you're running a business that demands efficiency, this printer is a worthy choice... it's a reliable, cost-effective solution that gets the job done without breaking the bank." 
   
3. "The print quality is excellent. Text documents come out crisp and clear, and the colors in graphics and images are vibrant. The laser-quality output makes a noticeable difference, especially for professional-looking documents."

The Epson EcoTank system revolutionized printing costs, and the Pro series is tailor made for business. The ET-5170 does away with cartridges in favor of high capacity, refillable ink tanks. The value proposition is staggering: it comes with enough ink to print thousands of pages right out of the box, driving your cost-per-page down to mere fractions of a cent. While its raw print speed is more modest than its laser counterparts, the immense savings on ink make it a brilliant financial decision for businesses that print a steady volume of color documents.

Reviews from around the web:

1. "I've done a full 180 degrees about-face on Epson inkjets. I used to be a diehard HP printer guy until HP failed to maintain their driver software compatibility through OS upgrades. HP hardware was excellent; it was painful to throw it in the garbage."
   
2. "I had a Canon color laser printer that I loved! The problem was that after 6 years it started to need name brand toner at $45/each. I decided to co for something that would print cheaper, because it turns out I don't print as much as I used to, so having a commercial printer is no needed.
   I like the tanks a lot and they are super easy to fill. The first fill does not use a whole bottle, but then it settles and the next day you can top off the tanks with the rest of the bottle."
   
3. "I’ve had this printer for 18 months and love it. I haven’t even had to refill the ink yet! I print a fair amount, not constantly, but I homeschool and print things for church and scouts also. "

The HP OfficeJet Pro 9135e represents the peak of modern cartridge based inkjet technology. It’s designed to be an all around performer, offering excellent print quality, impressive speed, and a suite of advanced features, including dual-sided scanning and a large touchscreen. While it uses cartridges, it's eligible for HP's Instant Ink subscription, which can simplify supply management and lower costs for predictable print volumes. It's a fantastic, feature-rich choice for a small office that needs a versatile machine for a wide variety of tasks.

Reviews from around the web:


1. "This printer is excellent, great and a must have, if you need a quality, fast and reliable printer. It's great for small businesses, perfect for personal and family use. Great size, wonderful features and multiple choice of connectivity."
   
2. "Best inkjet printer on the market. This does it all, prints quickly, quietly, legibly and receives and sends faxes reliably. Pretty easy wireless set-up, and their support is prompt if you have trouble. Recommended for home or small office use."
   
3. "This printer is an improvement over the last couple of printers I've owned. It's definitely faster, it was easier to set up out of the box."